Project Coordinator / Contracts Administrator | Commercial Fit-Out & Construction | Zetland, Sydney Our client is a well-established, privately owned Sydney builder with a strong reputation for delivering
high-quality fit-outs, refurbishments and ground-up construction across commercial and high-end residential sectors.
Known for their
client-centred approach, tight-knit team culture, and exceptional delivery standards, they have built a loyal client base through repeat work and referrals.
They are now looking to appoint a
Project Coordinator / Contracts Administrator to take a key commercial role on a
premium gym fit-out. This is a hybrid office-and-site-based position offering genuine commercial responsibility from day one.
Why this role stands out - Work on a flagship $8.5m commercial gym fit-out
- Office and site-based — proper exposure to both commercial management and on-site delivery
- Report directly to a Project Manager, working alongside an experienced Site Manager and Site Engineer
- Join a boutique builder where you're a name, not a number — direct access to the MD and senior leadership.
- Genuine career progression — many of the team have come up through the ranks within the business
- A business known for quality delivery, transparency and integrity — not a high-volume churn culture
- Strong pipeline of fit-out, refurbishment and construction work across Sydney
- Time in lieu for Saturday hours.
- Project Bonuses at SPE level and beyond
The Role Reporting to the Project Manager and working closely with the Site Manager and Site Engineer, you'll take ownership of the commercial and contract administration function for the project from procurement through to handover.
Key responsibilities include:
- Procurement and tendering of subcontract packages
- Preparing and issuing subcontracts, purchase orders and letters of intent
- Managing subcontractor progress claims, variations and EOTs
- Cost reporting, forecasting and budget tracking
- Managing project documentation, registers and contract records
- Liaising with subcontractors, consultants and the broader project team
- Supporting the PM with head contract administration and client reporting
- Site-based duties as required — quality walks, RFI management, programme support
- Driving commercial outcomes across the lifecycle of the project
What they're looking for - Proven experience as a Project Coordinator, Contracts Administrator or similar with a recognised commercial builder
- Strong commercial acumen — claims, variations, cost control, subcontract management (essential)
- Exposure to commercial fit-out or new build construction projects
- Comfortable working across both office and site environments
- Degree in Construction Management, Quantity Surveying or similar
- Strong organisational skills, attention to detail and a proactive attitude
- Someone who values culture, autonomy and long-term career growth
Salary - Competitive package, negotiable based on experience, Circa $110k + Super
The Business: A privately owned Sydney builder specialising in
fit-outs, refurbishments and construction across commercial and high-end residential sectors. Led by an experienced founder with a Tier 2 and luxury residential background, the business is known for its
passionate people, technical expertise, and a genuine commitment to delivering great spaces.
They've built their reputation on
quality, relationships and shared success with their clients — and they're looking for a Project Coordinator / CA who operates in the same way.
Apply / Enquiries For a confidential discussion, contact:
Billy Versey �� 0423 019 012 �� billy@projectedresources.com
All conversations will be handled with strict confidence.