Are you a pro at running the show? Do you come alive amid complexity, rolling priorities, and a high-achieving team? If you love being at the heart of the action, devising solutions before problems even surface and taking real pride in “owning it”…
Step right up!!
Your New Opportunity!
We’re searching for an
exceptional Executive Assistant & Office Manager to support a dynamic principal and leadership team in a company renowned for its standards, creativity, and collaborative culture. This is a permanent, full-time position based in a thriving, design-driven business with a welcoming, social team and big ambitions.
What You’ll Do:
You won’t just manage calendars, you’ll strategise, organise, anticipate, and keep the wheels of the business turning smoothly. No two days will look alike, but you can expect to:
- Provide high-level administrative and personal support to the Principal.
- Flag, follow-up and action important correspondence and manage busy inboxes.
- Coordinate and manage meetings, events and all travel arrangements.
- Proactively maintain weekly action lists, keeping your Principal on track and prepared.
- Oversee the smooth operation of the premises, manage vendor relationships, and serve as key contact for property matters.
- Partner with external IT support, manage asset registers and software licenses, and coordinate hardware allocations.
- Lead the management of reception (including KPIs and coverage) and support occasional initiatives for affiliated brands.
- Nurture studio culture, plan events and orchestrate broader team connection.
About the Leader You’ll Support:
Your principal is ambitious, sociable and driven… the kind of leader who wants to work with a right-hand-person who is quick-thinking, strategic and remains composed under pressure. You’ll be set up to thrive with daily one-on-one time for alignment, priorities, and shared wins!
Who Thrives Here?
You’re driven by: - The challenge and variety of supporting senior leaders;
- Building strong relationships
- The satisfaction of project ownership and follow-through;
- A fast-moving, high-achieving, and social team vibe;
- Direct access and impact at the decision-making table.
What You Bring: - Minimum 5+ years’ experience in a senior EA/Office Management role, ideally in professional services.
- A reputation for unflappable composure, precision, and problem-solving finesse.
- Intermediate-advanced skills in Microsoft Office (Word, Excel, Outlook, PowerPoint), you’ll showcase these via skills assessments at the final stage.
- Experience juggling priorities, managing confidential information, and building positive connections at all levels.
- Proven ability as a strong gatekeeper, adept communicator, and creative thinker.
- A passion for elevating culture, delivering on commitments, and keeping everything (and everyone) on track.
Why Join? - Be central to a purposeful business with impact, vision, and a passion for beautiful solutions.
- Enjoy Friday team lunches, social events, family inclusive functions, annual reviews, and continuous growth opportunities.
- Thrive in a culture that values mutual respect, integrity, accountability, and collaboration.
- See your ideas and influence shape how the team, and the Principal, succeed every day.
How to Apply:
To be considered, submit your resume and a cover letter responding to this creative challenge:
“Your Principal is double-booked for two equally important meetings, what’s your process to resolve it and ensure nothing and no one is dropped?”
Applications without a tailored cover letter addressing this will not be considered.
If you have questions about the role, reach out confidentially to Jacinta McConnell on 08 6140 1800.